a. The Main Document is the letter you will create to parents or employees, inviting them to a specific event.  This document will have only the greeting and body of the letter.
b. The Data Source Document contains the specific data (seven (7) inside addresses) to be merged to the body of the generic letter, such as title, first name, last name, address 1, city, state,  zip code and telephone number.
c.  The Merged Letter Document will show seven letters in the same document with a different inside address for each letter.  One should be able to scroll to view all seven letters in the same document.

1. Open a new blank document in Microsoft Word.
2. Under File select, "Data Merge Manager", if you are using a Macintosh.  If you are using a PC, select, "Tools, select "Letters and Mailings"
and next, select  "Mail Merge".
3. You should see the Mail Merge Palette or the "Tool Bar".
4. In the Mail Merge Palette/Tool Bar, make sure "Letters" is selected as the document you wish to use.
5. Type your letter.
6.  Include a graphic in your letter, per the instructions in Unit 1.  View an example of a main letter on this site.  Click on the mail merge link to view an example of the merged letters.  Mail Merge
7. Save this portion of mail merge as, "lastnamemain.doc".
8. Type a new recipient list.
9. Select, "Create".
10. Save your recipient list as:  lastnamedatasource.
11. Place your cursor in the letter at the point where you wish to see your personalized inside address.
12. From the Mail Merge  Palette/Tool Bar drag the title, first name, last name, etc. into the generic letter.  Or if on PC, select, "More Items." and highlight the fields you wish to appear in your letter.  For example, highlight "Title" and click "Insert".  Next highlight,  "first name", and then "Insert".  Next highlight   last name and then "Insert".
13. For PC, select, "Complete the Merge". Select, "Edit Individual Letters".
15. For Macintosh, in the "Merge to New Document Window, select, "All".Select, "Merge to New Document."

Need more help?  Select the Word Help Wizard and type in mail merge.  Follow the steps.

 Find more Mail Merge Tutorials by clicking on the links below.  These tutorials are for PC Windows.

• Microsoft Word Mail Merge Wizard
• Word 2000  Mail Merge
• Word Generic Mail Merge
• Mail Merge Word 98

Use your Blackboard Assignments Portal to submit the three documents to me as attachments. The three documents are:

• lastnamegmainletter.doc
• lastnamedatasource.doc
• lastnamemergedletters.doc